ProcurePro, the construction procurement platform for main contractors, has launched The Procurement Playbook, a free online educational resource that codifies the end-to-end procurement process, from estimating handover to signed contracts.

Built from thousands of hours spent with contractors and informed by more than £100B of construction projects managed on its platform, the Playbook is designed to help contractors standardise governance, reduce risk and improve project delivery.

Procurement is where most project cost sits and where profit is made or lost, yet in many contractors, it still runs on inboxes, spreadsheets, shared drives, and people’s heads. The Procurement Playbook distils lessons from hundreds of builders into a practical, online reference that helps teams move from fragmented and manual to connected and mature, with a clear path to AI-enabled procurement.

Raising the bar on procurement education

Designed for commercial leaders, QSs, CAs, and preconstruction teams, the Procurement Playbook makes procurement governance, risk controls, and reporting visible, consistent, and repeatable. It tackles the recurring issues that erode margin, including disconnected data, inconsistent scopes, slow quote comparisons, unclear approvals, and limited executive visibility.

The launch builds on ProcurePro customers reporting more than 600,000 hours of construction admin removed from inbox trawls, PDF mark-ups, spreadsheets, and manual contract chasing, as teams standardise and digitise procurement workflows.

What contractors can do today

From today, contractors can:

• Complete a free Procurement Benchmark Assessment in minutes.
• Receive a maturity scorecard across 11 areas of procurement, with clear next steps.
• Download workflow materials, diagrams, and templates to apply the framework to live projects.

This gives commercial teams a single educational standard they can reference across regions, project sizes, and delivery models, without needing to build a framework from scratch.

What’s inside the Procurement Playbook

At a glance, the microsite includes:

• ConTech ecosystem and strategy guide – how procurement tools fit into a wider construction tech stack, plus a free guide to mapping current systems and planning improvements.
• State of procurement – visual process maps and a task-by-task breakdown that shows how a simple package can involve dozens of hours of admin.
• The 12 Problems of Procurement – the recurring pains, their root causes and why supply chain performance cannot be fixed without addressing procurement.
• Maturity across 11 areas – a six-level model from informal and ad-hoc through to AI-enabled procurement, with a benchmark tool to see where you sit today.
• Procurement tech maturity – how structured, connected procurement data leads to faster pricing, better benchmarking, and more confident advice to clients.
• AI in procurement – a practical path from manual to automated, including use cases such as bid levelling in seconds and AI assistants that surface risks and next actions.

Why it matters

Procurement decisions determine who delivers the work, what is in scope, what it costs, and what risk the contractor carries. Small improvements in how packages are scoped, tendered, compared, approved and contracted can ripple across margin, programme, risk and client relationships.

By documenting the workflow end to end and making it repeatable, the Playbook helps contractors cut avoidable errors, close risks earlier, and protect margin, project after project. It also supports the business case for smarter procurement, tying improvements to time saved, risk reduced and the ability to deliver more work without endlessly adding headcount.

Built on real experiences

Since 2020, the ProcurePro team has worked alongside hundreds of builders and held tens of thousands of conversations across live projects. The Procurement Playbook captures those front-line lessons as a practical, peer-reviewed standard that contractors can adopt immediately, rather than another theoretical model written from behind a desk.

Procurement isn’t admin; it’s risk management, said Alastair Blenkin, CEO and Co-Founder of ProcurePro. We have taken what the best contractors do and codified it into a practical framework. This microsite gives teams a shared standard to work from today, and a clear path from connected procurement to automation tomorrow.

The Procurement Playbook is free to access now at procurepro.co/playbook.